Whats New – Features and Release Updates
| Date | Area | New Features and Release Updates |
| 14 March 2025 | FICA | The business area field has been made mandatory in all finance transactions to distinguish between transactions originating from different business areas (F&A and CSSP). |
| 26 February 2025 | MM | New Validations in Purchase Order has been introduced for the GL Accounts. By implementing this validation all the capital expenses were posting to Capital GL account where all capital items are booking to the right expenditure before it was booking to wrong nature of expenditure. |
| 31 January 2025 | HMS | The business area field has been made mandatory in all Re-Fx transactions to distinguish between transactions originating from different business areas (F&A and CSSP). |
27 January 2025 |
SLcM | The provision to display the documents uploaded by the Research Supervisor after the completion of the First Comprehensive Examination in the tile for Approval of confirmation of candidacy for Academic Section has been implemented. |
| 27 January 2025 | SLcM | BTech Summary Sheet has been implemented in line with the BSc Summary sheet format. |
| 27 January 2025 | SLcM | UG/PG Transcript format optimization has been done as per Business requirements. |
| 27 January 2025 | SD | Business requested to implement an output control for all cancelled invoices. The cancelled invoices will display “Credit Memo” in the header area. This was done to distinguish between the tax invoice and cancelled invoice. |
| 27 January 2025 | SD | Business requested to upload all Credit Notes in E-Invoice Portal with document type CRN. This will help F&A team to distinguish different documents. |
| 20 January 2025 | FICA | Business area validation in FPCJ application is made as mandatory as this business area is useful in FICO module(BRS). |
| 17 January 2025 | FICO | The SBI e-pay report has been enhanced as per the latest SBI format. |
| 17 January 2025 | HCM | The Special Casual Leave option for differently abled employees, which allows an additional 4 days of leave within the financial year, has been introduced in SAP with the assistance of the Wipro team. |
| 13 January 2025 | FICA | The logical issue in the Payslip Summary Report and the Element Wise report has been corrected which was leading to amount mismatch in both the reports. |
| 13 January 2025 | FICA | The Forex Form auto-generated through the Payment of Honorarium workflow has been enhanced by incorporating student details. This will be helpful for the F&A to identify student easily. |
| 11 January 2025 | HMS | Student Guest Room Booking application was enhanced per the requirements received from the Hostel and Finance team. This has made the guest house allocation process for students smooth. |
| 10 January 2025 | Purchase | The Revoke and Reject options in the Purchase Order processing has be disabled for end users now. After implementation, this functionality is helping to process the right way of creating purchase orders and removing the flaws in the system. |
| 5 December 2024 | HCM | Retirement Notification – Retirement Notification was triggered to all except the reporting manager. The program was corrected to send the notification to the Chair Person. |
| 5 December 2024 | HCM | Validation of Personnel Profile for Two Children : System was not allowing an employee to add the details of two numbers on the same day. This problem has been fixed now. |
| 30 November 2024 | HCM | Salary Budget report was not fetching the current contract start and end date. The logic for fetching the contract dates is being corrected. |
| 14 November 2024 | HCM | Users were unable to apply for CL more than continuous 5 days. This validation has been corrected. Employees can apply for 8 days of CL based on the available balance. |
| 14 November 2024 | HCM |
Two Background Jobs were developed. The functionalities are as follows – • Job to send Employee List to Email Support team – By this background job the email support team will receive the S3 & S4 employee list along with their tenure details • Job to update the email IDs of Employees – This background job is for auto updating the IISC email & Private Email ID without a manual intervention. |
| 14 November 2024 | TRM | Configuration of Accrued Distribution to INviTS – The business team has identified a need to configuration of accrued distribution in the TRM module. Currently, accrued interest is only configured for Bonds. They propose to include this configuration for transactions related to INviTS. |
| 13 November 2024 | FICO |
Configuration changes in ZP Transactions – As per the requirement from Mr. Raghavendra Sir , the following configurations has to be done.
We need configuration changes in GL account display (ZP) |
| 4 November 2024 | FICA | Issue in the Payslip Summary Report-zslcm156 – The business has now requested the removal of “Medical Reimbursement” from both the Payslip Summary Report (ZSLCM156) and the Elementwise Scheduled Report (ZSLCM191). This will enable the scholarship section to proceed with the payments related to medical reimbursements for the students. |
| 29 October 2024 | FICO | The ZGSTR1 (GST) report has been enhanced to capture the HSN Code description and place of supply in Item wise report. |
| 22 October 2024 | FICA | M. Tech Sponsored students – Fee payment was enabled for payment in one go instead of in three installments |
| 23 September 2024 | SLcM | Admission year capture in the NAD Report application and Excel enhancement of the NAD Report has been completed. |
| 12 September 2024 | SLcM | In Course Creation Application, the character limit of the newly created courses were not adequate, which led to incomplete course title in many applications. The character limit was extended and resolved. |
| 11 September 2024 | SD | Purchase section was unable to generate proforma invoice for Scrap sales order(ZSCP) because of some missing configuration. The configuration has been corrected and issue has been fixed. |
| 3 September 2024 | HCM | Income Tax Slabs and Standard Deduction changes in SAP for all employees as per the Union Budget 2024-2025 has been updated in the system. |
| 21 August 2024 | SD | While extracting the E-invoice report, the mapping for UOM (unit of measurement) was not being printed properly. This came to notice after a few customers returned the invoices stating the discrepancy. This issue has been fixed now by correcting the configuration. |
| 19 August 2024 | FICA | The transfer of Contract Account documents was held up because of error in transfer of reconciliation key from FICA to FICO module. This issue affected expenditure booking for all the students. The issue was fixed by correcting the configuration. |
| 15 August 2024 | HCM | Child Education Allowance – CEA allowance claim has been increased to Rs 33,750/- & hostel subsidy allowance to Rs 1,01,250/- Academic Year 2023-2024 onwards. The update on CEA allowance was completed on SAP. |
| 30 July 2024 | TRM | TDS on dividend Posting (for mutual funds) and TCS element (for all other investments) was configured in TRM module. |
| 25 July 2024 | FICO |
Addition of Reference field and other changes to Z-Voucher (Payment Voucher Batch) Report – The following are the changes in Z-Voucher (Payment Voucher Batch) report:
1. Due to space constraint the “Date” Value is not appearing. So, business conveyed to **remove “Payment Voucher” text and retain only “Batch No.” in the label.** |
| 25 July 2024 | FICO | Customer Receipt Error was Resolved. In Receipt cum Acknowledgment document generation process, the amount mapped to the local currency resulted in an inflated value. This was fixed by correcting the logic in different scenarios. |
| 15 July 2024 | HCM | Rehire Option for S3/S4 employees has been introduced. Earlier relieved employees were assigned new employee IDs when they joined the Institute. This led to issues in Income tax calculation because of same PAN number being present in different employee records. Now HR section would be able to initiate the rehire process for an employee who’s PAN already exists in our SAP System. This will help in taking care of issues arising in Income tax calculations for employee IDs having same PAN. |
| 15-Jul-24 | TRM | Finance and Accounts Section was facing issues with instruments like treasury bills (CP/CD). In the investment register, the amount received as gain or loss needs to be reflected in the Capital Gain/Loss column. However, it is currently was appearing in the Interest column. This and similar other issues were fixed and made live. |
| 11-Jun-24 | FICO/FICA | Hostel Estimation Process was associated with the posting of SD Due Document. As per Business’s recommendation, the posting of SD due documents is stopped during the estimation process. This helped reduce the accumulation of SD due documents due to improper adjustment of the hostel and mess fee against payment towards the estimated amount. |
| 11-Jun-24 | FICO/FICA | Issue in Tuition fee posting application for Int PhD students has been corrected. Int PhD is of duration of 7 years. First two years are considered at par with M. Tech, but for some 2nd year students few issues were observed which has now been corrected. |
| 11-Jun-24 | Finance & Accounting | Special GL indicator “3” is created for “Staff – Credit Card Advance”. This helps the Finance and Accounts Section segregate the expenses related to travel and contingencies. |
| 11-Jun-24 | Purchase | Release strategy for DRDO 1085 department was implemented and moved to Production |
| 11-Jun-24 | Purchase | Purchase related configurations for two Departments under Division of Medical Sciences (1086 Department of Nephrology and 1087 ICPH) were completed and made live. |
| 30-May-24 | Finance & Accounting | The functionality to generate Forex Forms for external thesis reviewers has been integrated with the “Payment of Honorarium” application. The Forex forms will be automatically generated from the system. |
| 30-May-24 | HR and Payroll | Corrections have been implemented in the system to mandate Resume on Duty for the following leave types – • Extraordinary Leave • Sabbatical Leave • Childcare Leave • Special Casual Leave • Combination Leave • Half-pay leave • Combination Leave • Duty Leave (Visit Abroad) • Vacation Leave • Earned Leave • Commuted Leave • Maternity and Paternity Leave |
| 27-May-24 | HR and Payroll | The summer months May, June, and July are intended for vacation leave. Previously, the staff was applying the other leaves rather than the vacation leave. To combat this, the validation has been developed and moved to production, which states that only the vacation leave must be applied in the summer months. |
| 24-May-24 | Finance & Accounting | In FICA, the automatic clearing (FPMA) application is corrected as required by business and moved to production. Now business can make the adjustment according to the requirement. |
| 22-May-24 | HMS | Change in the logic of Mess Amenities Posting where For married student, Mess amenities will not be posted if they don’t have any mess sign in for the billing month as well as no mess guest charges entry. In case either of mess sign in or mess guest entry is found for the billing month then mess amenities will be posted for them. |
| 15-May-24 | HR and Payroll | Currently, employees can update their children’s information via the personnel profile application. Previously, only one child’s information could be updated, however, this has changed, and employees can now update all of their children’s information at once. |
| 8-May-24 | HR and Payroll | All temporary employees of S3 and S4 payroll areas have been provided the Form 16 and payslip tiles. |
| 6-May-24 | SLcM | ABC ID and Blood Group data of the students will now onwards be ported from AMS to SAP. |
| 2-May-24 | SLcM | Change of Scholarship CR has been moved to production which helps in updating the change of student scholarship scheme from present funding agency to other funding agency through a workflow process. |
| 30-Apr-24 | SLcM | Payment of Honorarium CR has been implemented in SAP which helps in automating the Honorarium payment to Thesis Examiners. |
| 29-Apr-24 | SLcM | Confirmation of Provisional Admission of students CR has been implemented in SAP which confirm the Admission of students through a Workflow process. |
| 25-Apr-24 | SLcM | Leave Details of the student has been added in the UG summary sheet. |
| 11-Apr-24 | Finance & Accounting | The validations with respect to house bank was removed to the ZFI_AP report, ensuring that data appears correctly for all new house banks. |
| 4-Apr-24 | SLcM | Course-Instructor Feedback has been enabled for Summer term |
| 4-Apr-24 | SLcM | A program has been developed to upload ABC ID of the student, which is crucial for the NAD Report |
| 1-Apr-24 | Finance & Accounting | The issue with the Vendor Master data has been successfully resolved by implementing the note provided by SAP and executing the report using Transaction code: ZNOTE865271. This action has facilitated in resolving master data errors for approximately 35 vendors. |
| 20-Mar-24 | Finance & Accounting | A new Agency Code “MOE Fellowship” was introduced in SAP for the students receiving MOE fellowships starting 1st April 24 to streamline the scholarship payment processing and minimize payment processing issues. |
| 20th Mar 24 | SlcM | As per the JFM decision, Attendance has been retained as Mandatory only for courses starting with “U”. Attendance is optional for rest of the courses. A provision to filter the grades has also been introduced in the Grades Entry and Approval process. This will enable the approvers to filter the list by grades. Please click here to know more. |
| 4th Mar 24 | Purchase | The release strategy for Purchase Order Approval has been updated to incorporate the change in Chair of Purchase Department. All the POs will be triggered to AR-Purchase for approval now on. |
| 28th Feb 24 | SLcM | Link to Student Academic Summary Sheet has been enabled for all the Faculty Members. Click here to know more. |
| 28th Feb 24 | SLcM | As per the approval from the Senate, the restriction of a minimum of seven days’ leave is removed for students applying for medical leave. Students can now apply for medical leave on SAP for less than 7 days. |
| 15th Feb 24 | HR and Payroll | All temporary employees of S3 and S4 payroll areas have been provided HCM ESS (Employee Self Services) privileges to access their payslip details. Click here to know more. |
| 5th Feb 25 | Student Financials | A validation has been introduced in Scholarship Approval application restricting the Department Admin from changing the no. of days of attendance submitted by student. Department admin can reduce the no. of days but cannot increase the no. of days of attendance submitted by student for payment of scholarship |
| 25th Jan 24 | Student Financials | Application for Tuition fee installment posting has been made live. Currently the Finance and Accounts section staff members were doing many calculations related to Tuition fee manually. This new application will reduce the manual intervention. |
| 19th Jan 24 | HR and Payroll | End users were unable to view the salary commitment against the Project in the HR Service Request Application. This issue has been fixed, & the end user will be able to view the salary commitment under the HR service request tile Budget check report link. Click here to know more. |
| 17th Jan 24 | SLcM | Provision for viewing the Academic Structure of a Department has been enabled for the Institute Community. Click here to know more. |
| 17th Jan 24 | SLcM | Guidelines/Notes have been added on many SLcM Initiator screens to help the end user in understanding the prerequisites of the process to be initiated and avoid rejection of the requests. Click here to know more. |
| 23rd Jan 24 | SLcM | Provision for downloading transcripts of the students in the template expected by NAD portal has been enabled for the Academic Section. |
| 11th Dec 23
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SLcM | An application for automatically generating the SCC Agenda and Minutes has been completed and made available to the Academic Section. This will significantly reduce the effort needed for preparation of SCC Agenda and Minutes before the SCC Meeting. |
| 2nd Nov 23 | SLcM | The Summary Sheet for PG/PhD/Int. PhD students has been enhanced and made available for the Students, Departments and the Academic Section. The enhanced version contains all the academic details related to the students including their leave details. |
| 16th Oct 23 | Purchase | Release Strategy has been redefined. All domestic , admin PO’s will flow to AR Purchase for approval and all Foreign PO’s will flow to DR Purchase approval. Earlier all the POs were sent to DR Purchase for approval |
| 10th Oct 23 | Finance & Accounting | Park Incoming Invoice has been enhanced to check the budget availability when the the invoice is being saved.In Parked invoice screen the posting date has been defaulted to system date. |
| 27th Oct 23 | SLcM | An automated process for converting the X grades of the students to F grades as per SCC recommendation has been developed and made available. The process will also send reminders to the students and the instructors before the conversion. This will reduce the efforts of the Academic Section significantly |
| 30th Sept 23 | Hostel And Mess | A request capping functionality for Mess Change Requests has been implemented which will enable the capping of requests for changes in mess. |
| 13th Sept 23 | SLcM | New report such as Consolidated Credits Registered by Student Reports have been developed and made available for the Undergraduate and PG/PhD Programs. |
| 6th Sept 23 | SLcM | New Approval workflow for Course Registration and Dropping for Undergraduate Program (BS, MS) has been implemented. |
| 6th Sept 23 | Finance and Accouting | The wealth advisor of the Institute and IISc’s current Investment Policy decided to invest funds in Commercial Papers (CPs), Certificate of Deposits (CDs), Treasury Bills (T-Bills) and Cash management Bills (CMBs) rated A1 (Highest rating for <=1 Yr). This investment has been incorporated in the SAP Treasury Module across all funds.. |
| 3rd Jul 23 | SLcM | An application for automatically generating the Senate Agenda and Minutes has been completed and made available to the Academic Section. This will significantly reduce the effort needed for preparation of Senate Agenda and Minutes. |
| 14th Aug 23 | Solution Manager (SolMan) | The Solman Portal access has been integrated with the SAP Portal (https://sap.iisc.ac.in). SAP Users should be able to seamlessly navigate to the Solman portal via the “Solman” tile added in the newly introduced tile group “Solman” without needing to sign in again.
Auto closing of Solman tickets have been implemented. Users will be sent two reminders to check the solution provided by the team. They can close if they are satisfied with the solution else the ticket will be auto closed after 15 days. |
| 15th June 23 | SLcM | Grade Change Application has been enhanced. Search by SR number has been introduced for enabling filtering. |
| 2nd June 23 | Hostel and Mess System | The Student Cashbook Report has been enabled and made available to Hostel and Finance team. |
| 1st June 23 | SLcM | An approval workflow for degree award of a student has been introduced. The Academic Section/UG Office case worker submits the list of student which can be futher reviewed and then approved by the AR/DR Academics. |
| 16th Apr 23 | Finance And Accounting | 28 Annual Accounts Schedules have been completed. With this, we are able to generate all 28 schedules of Annual accounts from within SAP. |
| 25th Apr 23 | Project Systems | Utilization Certificate Issue Correction (Due to legacy data not being correctly and completely available in SAP) a few changes were required for the one touch generation of these from within SAP. These corrections have been implemented and Utilization Certificate is now properly generated by the system. |
| 31st Mar 23 | HR and Payroll | The New Personal Profile Application with Document Upload option has been enabled for the user community. This can be used to update the details of dependents, addresses, mobile no., bank details, and other personal data. |
| 31st Mar 23 | HR and Payroll | The new application for claiming Child Education Allowance has been enabled for the user community. |
| 30th Mar 23 | SLcM | New reports such as Termination Reports and Continuation Reports have been developed and made available for the Undergraduate Programs.
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| 19th Feb 23 | SLcM | Oral Defense schedule creation and report submission approval process has been introduced. RS can now download the Invitation Memo directly from SAP. |
| 15th Jan 23 | Project Systems | Two additional reports (Project Report – Annual and Project Report – Overall) have been introduced for checking the budget details. |
| 30th Nov 22 | SLcM | The functionality to generate Provisional Degree Certificate has been introduced for the Academic Section.
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| 21st Nov 22 | SLcM | Workflow for inter-departmental transfer of a student has been introduced. The option has been made available to the DCC Chairs of the Departments |
| 14th Nov 22 | SLcM | Leave Cancellation process has been introduced for the students. |
| 14th Oct 22 | SLcM | Provision for uploading the “Preface” for SOI has been introduced for the DCC Chairs. |
